Transparency International (TI) is the global civil society organisation leading the fight against corruption. In collaboration with more than 100 chapters worldwide and an international secretariat in Berlin, Germany, TI raises awareness of the damaging effects of corruption and works with partners in government, business and civil society to develop and implement effective measures to tackle it.
Main function: The Office Management Coordinator coordinates the work processes of the Office Management Team and manages the smooth operation of all office facilities, office equipment, furniture and storage space of the TI Secretariat (approx. 120 staff). The Office Management Coordinator coordinates the effective functioning of office resources and operations and helps to ensure that mandatory health & safety standards are consistently being met.
Starting date: As soon as possible
Duration: 2 years, with the possibility of extension
Location: TI-Secretariat (TI-S), Berlin/Germany
Team: Human Resources (HR) / Office Management (OM)
Responsibilities:
- Effectively coordinate the work processes of the Office Management Team and monitor the facilities budget and operations
- Plan and prioritise the different areas requiring office management support, and determine how best to proceed in each case and coordinate resource allocation within the team
- Supervise the inventory and functioning of TI-S office supplies, furniture and non-ICT equipment
- Manage the functioning and maintenance of TI-S office facilities ensuring effective insurance arrangements are in place and compliance requirements for insurance coverage are fully met
- Maintain a welcoming ambience and hygiene standards
- Support the Health & Safety Delegate to ensure that mandatory health & safety standards are consistently being met and support the maintenance of a healthy work environment
- Provide support to TI-S staff on all issues related to facilities usage and other office management matters
- Support and/or coordinate TI-S events (incl. workshops, meetings, etc.)
Knowledge, experience and skills:
- Professional qualification in a relevant field (e.g. Facility Management, Industrial Business Management or similar)
- 5+ years of relevant practical experience with demonstrated in-depth knowledge in administration, management or related fields
- Experience in project management (incl. planning, budgeting, implementation, review)
- Professional language proficiency in both English (working language of the organization) and German are a must
- Excellent organizational skills and ability to perform and prioritize multiple tasks with excellent attention to detail
- Strong problem solving skills with a pragmatic and hands-on approach and a high level of flexibility and adaptability with the willingness to carry out manual work as needed
- Strong team orientation and ability to provide effective coordination of work processes of the team
- Ability to communicate effectively and remain calm and courteous under pressure
- Strong interpersonal skills and ability to establish and maintain cooperative and productive working relationships with a wide range of stakeholders at all levels of the organization
- High level of intercultural awareness, diplomacy and political sensitivity and ability to handle sensitive information
- Good knowledge of MS Office (in particular Word, PowerPoint and Excel)
- Interest in anti-corruption work and commitment to the values and principles of Transparency International
To apply:
Qualified candidates should submit, preferably via email, a cover letter (mentioning the source of the application, TBD) and CV in English (in one pdf-file) to:
OMCoordinatorJob@transparency.org
Deadline for applications is 15 January 2020.
Please note that due to the high volume of applications only short-listed candidates will be contacted and that it is unfortunately not possible to provide individual feedback on applications.
To learn more about Transparency International please visit our website at www.transparency.org
DevelopmentInequalityPolicy & AdvocacyRightsTransparency Transparency International e.V. Seeks Office Management Coordinator Are you interested in Development? Transparency International e.V. is hiring an Office Management Coordinator! Apply now. English Transparency International e.V. http://www.transparency.org
Non-profit Full-Time AdministrationCommunicationsEvent Management 1579042800 Berlin, Deutschland Development & PeacebuildingjobseekerHuman RightsInternational DevelopmentTransparency https://www.transparency.org/whoweare/work/office_management_coordinator1 1579129200 Default Image 2 Berlin, Deutschland Basic Tamar Neuwirth tneuwirth@transparency.org 12794 030343820793 Koordinator*in Office Management lite Berlin, Deutschland 1576839370 Berlin No