ABOUT THE ROLE
The Transparency International Secretariat is currently seeking an Executive Associate for the CEO Office as part of the Executive Support Team.
OVERVIEW OF KEY DIMENSIONS |
Role Purpose: The Executive Associate provides executive support to Secretariat leadership (Chief Executive Officer and the Chief Administrative Officer). Team: CEO Office Reporting Line: Chief Executive Officer Salary Band: salary according to TI-S internal salary structure; for this position corresponding to band PF1 a salary starting EUR 33,500.00 gross per year depending on relevant experience Starting Date: as soon as possible Contract Duration: Currently we can offer an employment contract limited for a duration of 2 years. There is a prospect of extension subject to organisational need, performance proven and funding confirmed and there is interest in a stable and long-term cooperation. Working Hours: full time [100%; 40 hours per week] Location: Transparency International Secretariat (TI-S), Berlin, Germany Job ID: TIS-CEO-EA-2022 |
MAIN ACCOUNTABILITIES OF THE ROLE
Reporting to the Chief Executive Officer, the Executive Associate will:
- Executive support
- Provide overall day-to-day administrative support to the Secretariat Executives
- Facilitate effective information sharing and communication flows between Secretariat Management and the rest of the organisation, utilising advanced email functionalities and mass mailing software solutions
- Work with the Senior Executive Coordinator to ensure efficient communication flow among Secretariat Executives and the Board as well as between them and external and internal stakeholders
- Plan and coordinate the calendars of Secretariat Executives and ensure cost- and time-effective travel arrangements
- Provide support for the organisation of TI meetings and planned events involving the CEO office
- Work with the Internal Communications team to coordinate and facilitate all-staff meetings, ensure efficient communication and use of channels (Yammer, SharePoint) within the Secretariat
- Managing the CEO office and Management Team SharePoint pages, timely preparation and circulation of agenda and meeting minutes, handling staff requests to the Management Team
- Contribute to and/or coordinate cross-organisation special projects such as the Anti-Corruption Awards
CANDIDATE PROFILE
In order to succeed in this role, candidates will need to meet the following:
- 2+ years of relevant professional experience in administrative support, project assistance, internal communications or similar
- Professional language proficiency in English essential; additional languages (e.g. German, French, Spanish, Arabic) is an asset
- Strong interpersonal skills and ability to establish and maintain cooperative and productive working relationships with a wide range of stakeholders at all levels of the organization
- High level of intercultural competence, diplomacy and political sensitivity
- Excellent organisational skills to structure and prioritise multiple concurrent tasks with attention to detail
- Ability to handle confidential information
- Good written communicator with knowledge mass emailing solutions
- Routinized in the use of MS Office, particularly advanced use of MS Outlook. Familiarity with MS SharePoint an advantage.
- Interest in anti-corruption work and commitment to the values and principles of Transparency International
WHAT WE OFFER
Joining the Transparency International Secretariat candidates can expect:
- the opportunity to become part of the global movement against corruption and make a positive contribution to the work
of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues - a role with purpose, working in a team of engaged and enthusiastic colleagues who are experts in the field of anti-corruption - driven by the desire to fight corruption
- a dynamic, flexible and international working environment with peers representing 45+ different nationalities
- a high degree of collaboration and autonomy in an organisation with a shared, facilitative and inclusive leadership culture with regular Ask Me Anything meetings with the CEO
- opportunities to learn and grow, including regular internal Show & Tell meetings as well as discussions with external experts and online webinars on a wide variety of topics
Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work life balance, incl.:
- a relocation package incl. sponsorship of work permit if needed and financial contribution to German language classes
- 30 days of annual leave per year and flexible working times around core hours
- the possibility of Work from Abroad for periods of time (currently for up to 10 working days at a time for a maximum of 20 working days per calendar year), currently being piloted in an ongoing effort to increase virtualisation of work and foster highly collaborative remote work using MS Teams throughout the organisation
- organisational access to the employee assistance programme PME offering support in various areas incl. well-being
- Sodexo Restaurant Checks with plenty of options nearby the office for reduced prices for meals
- organisational membership fees with Urban Sports Club
- regular staff social events
- a centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree
HOW TO APPLY
Interested candidates are invited to submit a CV and cover letter in English, merged into one PDF file, via our TI website Career Opportunities - Transparency.org clicking on the vacant position and the button ‘Apply Online’.
Closing date for applications is Thursday, 3. March 2022.
Only applications duly completed and received through the online recruitment system will be considered.
The Transparency International Secretariat is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome applications from qualified candidates of all regions, countries, cultures and backgrounds. Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed. Selection of staff is made on a competitive basis and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.
DISCLAIMER
Please note that Transparency International does not charge any fees at any stage of its recruitment and selection process (whether at application, processing, testing, interviewing, traveling or otherwise). In addition, TI does not require or need to know any information relating to the bank account details of applicants.
InclusionInequalityPolicy & AdvocacySocial InnovationTransparency Executive Associate (m/f/d) Are you interested in human rights? Transparency International is looking for Executive Associate (m/f/d)! Apply now. German Transparency International https://www.transparency.de
Non-profit Full-Time Accounting/FinanceAdministrationCommunicationsEvent ManagementProject Management Berlin, Deutschland jobseekerTransparency https://jobdb.softgarden.de/jobdb/public/jobdb/posting/15803363/0/0/Executive+Associate+%28m-f-d%29.html 1647119766 Default Image 2 Basic Berlin, Germany Tamar Neuwirth Softgarden Job tneuwirth@transparency.org 17286 030 343820793 Executive Associate (m/w/d) lite Berlin, Deutschland 1644527766 Berlin No 15803363 category: Executive Support
classification: Befristeter Vertrag
work_model: Vollzeit
career_level: Associate Level