The Open Society Foundationswork to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people. We seek to strengthen the rule of law; respect for human rights, minorities, and a diversity of opinions; democratically elected governments; and a civil society that helps keep government power in check. We help to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights. We implement initiatives to advance justice, education, public health, and independent media. We build alliances across borders and continents on issues such as corruption and freedom of information. Working in every part of the world, the Open Society Foundations place a high priority on protecting and improving the lives of people in marginalized communities.
The Public Health Program (PHP) advances a human rights approach to health, with an emphasis on social inclusion and reclaiming the public good in health. We work to make justice systems more responsive to health, to shift power dynamics in health-related decision-making, to challenge the health establishment to advance human rights, and to influence the funding environment for health and rights. The PHP is unique in explicitly focusing on the political nature of health, not seeing it solely or primarily as a technical issue.
Job Profile
The Administrative Specialist will provide administrative support for the PHP’s Mental Health and Rights subtheme within the Health, Law and Equality (HLE) Division and will report to the HLE Division Unit Manager.
Typical duties and responsibilities include:
- Working closely with programmatic staff across several OSF offices on various administrative tasks and projects, supporting them as requested
- Processing and overseeing progress of consultant contracts, which includes working with relevant staff members, including Legal department, to ensure progress, approval and payment
- Supporting staff in the grant-making process, which includes communicating with grantees on the proposal submission process, monitoring and assigning proposal submissions, assisting with grant record preparation for compliance, and liaising with Grants Management department
- Providing complex grant making or other data reports and visualization
- Assisting the New York-based HLE Senior Program Administrative Specialist with tracking the budget and grants pipeline
- Stays abreast of relevant policies and compliance requirements and assists staff with understanding, operationalizing, and adhering to relevant policies and guidelines
- Processing vendor payments
- Coordinating logistics for meetings and seminars, which includes booking travel, coordinating all event details, and providing post-seminar support
- Taking meeting notes as requested, including for grant peer reviews
Candidate Profile
- 3-5 years of administrative experience at a large and complex organization
- Demonstrated experience and desire to make operations run smoothly and efficiently
- Excellent organizational, analytical, interpersonal, and proactive problem solving skills
- Poised, works well under pressure and attentive to detail
- Experience with record keeping, budgeting management, and finance administration
- Experience with multi-tasking and working independently on complex administrative tasks. Able to prioritize appropriately
- Ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization
- Experience making administrative and procedural decisions and judgments on sensitive and confidential issues
- Not afraid to ask the right questions to ensure that something is completed correctly.
- Mature, creative, and a quick learner
- Interest in health and rights is a plus, but not necessary
Application Instructions: Please upload a cover letter and resume as one document when submitting an application through our website.
Competitive rates of pay apply.
We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.
HealthInequalityRights Open Society Foundations Seeks Program Administrative Specialist, Public Health Program Are you interested in Health? Open Society Foundations is hiring a Program Administrative Specialist, Public Health Program! Apply now. English Open Society Foundations https://opensocietyfoundations.org
Non-profit Full-Time AdministrationProject ManagementResearch 1553814000 Berlin, Germany Data for ChangeDevelopment & PeacebuildinghealthjobseekerAdministrationHealthHuman RightsOpen Society Foundations https://osfglobal.wd5.myworkdayjobs.com/en-US/OSF/job/Berlin/Program-Administrative-Specialist--Public-Health-Program_JR-0001333 1553900400 Default Image 1 Berlin, Germany Basic Maryann Aita Bulk recruiting@opensocietyfoundations.org +16464029530 Program Administrative Specialist, Public Health Program (w/m/*) standardOpen Society Foundations Berlin, Deutschland 1553069969 Berlin No FB