Since its establishment in 2003, Tactical Tech has worked at the intersection of technology and civil liberties. Over the next three years, Tactical Tech aims to directly engage in public education and awareness raising on the relationship between technology, human rights, civil liberties, and fundamental freedoms and on privacy, security and the use of data. We believe that there is a need for an independent, non-profit and international response that enables action at a practical level. Our activities complement the work of research and policy groups, seeking to provide answers to our audiences' most common question: 'What can we do?'
Tactical Tech seeks an
Executive Assistant (Paternity Cover)
- Location: Berlin Office
- Level: Coordinator level
- Fixed Term Contract: Six month paternity leave cover with possibility for extension, and a three month probation period. Between 30,000 and 33,000 Eur per annum, depending upon experience.
- Starting date: September 2018
About you
If you are someone, who enjoys working on very different priorities, from logistics and calendar management to cross project production support and research assistance, then we would love to hear from you. Ideally you will have at least three years professional experience working as an Executive Assistant or Board Support in a non-profit or tech environment. You will be a highly organised person with great all-rounder qualities, interested in being at the heart of the inside workings of a medium sized organisation. You will also have experience in online production, basic research and writing and pay exceptional attention to detail. You should be comfortable with multiple deadlines, iterative processes and a fast-paced environment.
About the role
This is an exciting opportunity to join Tactical Tech’s Organisational Team and support the Executive and Deputy Director across a wide range of administrative, organisational, project and production tasks. The Executive Assistant role is composed of organisational assistance and project support for the Executive Director. Your day will be a mix between supporting the day-to-day organisational and logistical management of the Executive Director’s tasks as well as providing assistance to her on priority projects within and outside of Tactical Tech . In this role no day is the same and you will be able to gain insight into a variety of projects and disciplines related to management and production.
In this role, you will work directly with the Executive Director and the Deputy Director as part of Tactical Tech’s Organisational Team. You will report to the Executive Director.
This is a mid-level position. Graduates with at least three years' experience are encouraged to apply. The salary is based upon our internal salary scales, and is competitive for a Berlin-based non profit. The position may require some international travel. This is a six-month position as a paternity cover, with a three month probation period. Depending upon performance and available funding, there may be a possibility to extend this position beyond the six months.
Key responsibilities
In the Executive Assistance role you will work closely with the Executive Director and the Organisational Team. Your key organisational and logistical responsibilities will be to:
- support the Executive Director in projects, partner, press, and client liaison;
- support the Executive Director's small-scale projects and consultancy contracts;
- support the Executive Director in her workflow and in helping to prioritise internal and external requests;
- support the Executive Director with the preparation of events, talks, interviews, appointments, including liaison with partners and collaborators and the organisation of travel and related expenses;
- manage the Executive Director’s calendar;
- prepare, proofread and edit documents and external communications produced by the Executive Team;
- provide support to the Executive and Deputy Director in preparation of reports, proposals, board meetings and other compliance and governance related documents;
- support organisational level impact evaluation, tracking of reach, performance, profile building and realising targets;
- handle sensitive information requiring a high degree of discretion and absolute confidentiality;
- and undertake any other tasks as needed.
Your key project support responsibilities will be to:
- support the Executive Director on projects within Tactical Tech, providing synthesis and analysis of reports and news items as well as research support;
- collect, compile and format research into appropriate formats;
- provide support across projects in producing and editing digital assets and content (images, audio, video) for integration into our web presences;
- support projects in digital content editing, from uploading to reach analysis.
Essential skills and experience:
- 3+ years of experience working in a similar position;
- fluent written and spoken English and strong communication and listening skills;
- excellent organising and documentation skills, with great attention to detail;
- experience in supporting online production such as use of content management systems;
- good fact-checking and analytical skills;
- ability to rapidly switch focus between topics and tasks as and when needed
- strong planning and problem solving ability;
- critical thinking skills, including the ability to absorb large amounts of information before quickly forming and testing ideas;
- experience working with people from a range of backgrounds and seniority;
- comfortable with iterative processes;
- hands-on and can-do approach;
- ability to work independently and in teams;
- good technical knowledge and skills and excellent skills in using office software;
- demonstrable commitment to Tactical Tech's mission and values including an understanding of the geopolitical contexts in which Tactical Tech's work is carried out and sensitivity to political situations and different views of the world;
- graduate with advanced degree in the humanities, or related area.
- You should have the right to live and work in Europe.
Desirable experience
- experience working on non-profit tech issues at an international level;
- familiarity with open source and/or community built software or desire to learn and gain proficiency with non-proprietary technologies
- experience working in a comparable organisation, preferably in a medium sized international NGO;
- project and grant management experience;
- fluency in German and other languages.
About the Tactical Tech team
At Tactical Tech we expect everyone to respect each other and demonstrate empathy, kindness and understanding in working with everyone in the team. We have a working culture that is in line with the principles of dignity at work and equal opportunities for everyone. We endeavour to work with the best, most committed and engaged staff, consultants and partners. We believe that our staff are our main asset for reaching our mission and we respect the creativity, passion and diversity everyone brings to the team and to our work. We are committed to diversity and inclusion and welcome applications from people who will add to our culture, not just fit with it.
Benefits
- employee contribution to health insurance and social insurances (in line with German labour law)
- 25 days’ annual holiday (pro rata) plus end of year office break
- office in central Berlin
- illness cover (in line with German labour law)
- core working hours with flexi time
- internal skill shares and professional development scheme
- a multi-disciplinary, international team
- non-profit organisation with a commitment to human rights
How to apply
Please apply via email to jobs@tacticaltech.org, using the subject line Executive Assistant, with your CV, a covering letter and two references outlining your suitability for the post by August 5th, 2018. The PGP Key fingerprint for jobs@tacticaltech.org is: F332 42F9 DD5B 91D9 AEF3 108A 6AC5 FEC2 7C8B5F0D.
Only successful candidates will be contacted. Unfortunately we do not have the capacity to respond to individual phone and email inquiries.
DigitalizationEducationPolicy & AdvocacySocial Innovation Tactical Tech Seeks Executive Assistant (Paternity Cover) Tactical Tech aims to directly engage in awareness raising on the relationship between technology, human rights, civil liberties, and fundamental freedoms. English Tactical Technology Collective gGmbH https://tacticaltech.org/
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