Finance Coordinator

Feedback is a London-based campaign group that works to regenerate nature by reducing the demands placed on it by the food system. Founded in 2013, we are best known for our work on food waste.  Our campaign style is unique, and we have over the years successfully combined hard-hitting investigative research, mass public participation public feasts and on-the-ground pilots for a better food system to put the issue of food waste at the very top of the business and policy agendas. Feedback is currently looking for a: 

Finance Coordinator

The Job

This Finance Coordinator will be a varied role within a fast paced environment, therefore, flexibility and a positive, can-do attitude and a readiness to get stuck in to all aspects of the organisation are essential competencies of the successful candidate.

Salary: £23-25k pro rata, depending on experience

Days: 3 days per week with the possibility of overtime at busy periods

Duration: Initially a 1 year contract with strong possibility of renewal/permanent role

Application Deadline: Midnight 5th October 2018

Main Responsibilities

Accounting Systems (Xero and Receiptbank):

In relation to Xero, maintaining all financial records and data accurately and within agreed systems, to include:-Completing monthly reconciliations of all bank accounts; ensuring project managers upload all expenditure receipts to Receipt Bank according to expense/expenditure policy.

• Completing monthly reconciliations of payroll payments to payroll postings in Xero.
• Raising sundry invoices and entering suppliers’ invoices, ensuring that they are properly coded, authorised and paid.
• Keeping a diary to ensure that invoices for project funding are raised on time.
• Managing the coding of transactions by projects and restricted funds.
• To monitor and ensure prompt payment of invoices (within terms) and to monitor amounts due to the organisation.
• Supporting staff with the correct usage of Receipt Bank and other expense processing and ensuring that expenses are uploaded in a timely manner.
• Loading the annual project budgets onto Xero.
• Posting monthly overhead allocation journals.

Timesheets (Excel):

To maintain and keep updated all Excel timesheets.

• Ensuring individual timesheets are completed by the payroll deadline and month end.
• Ensuring that the individual timesheets are correctly updating the summary timesheet.
• Ensuring the correct calculation of TOIL and TOIL expiry.
• Preparing new timesheets for new staff and new financial years.
• Using the timesheet information to post the monthly payroll into Xero.
• Preparing monthly time utilisation schedules and weekly lists of available TOIL for staff.

Online Banking system (Metro Bank):

• Processing BACS payments (payroll and expenses) and maintaining accurate records of authorisation and notification to the payees.

Other:

• Cash Management – Arranging for sufficient cash to be transferred to/from bank account(s) in order to meet day-to-day transaction requirements, in conjunction with the Finance Director.
• Banking admin duties – updating mandates etc.
• Assisting the Finance Director with the preparation of the Excel based annual budget.
• Providing support to the Finance Director by providing analyses and other information from the accounting system and timesheets as required.
• Assisting the Operations Manager with the preparation and checking of the monthly payroll figures.
• Assisting the Executive Director and the Operations Manager with the arrangement of office events and business trips.
• General office administration including stationery orders, processing incoming and outgoing mail and dealing with general departmental emails and telephone calls as appropriate, managing printers and stationery.
• Maintaining a high level of confidentiality at all times throughout all duties and responsibilities.
• Undertaking other duties commensurate with the role as requested by the Executive Director, Finance Director or Operations Manager.

Person Specification

Essential Experience:

• Bookkeeping and/or financial administration experience (relevant qualification or part-qualification highly desirable).
• Intermediate/Advanced Excel skills.
• Experience in using Xero or other comparable cloud-based accounting package.

Desirable Experience:

• Experience of working in a small charity environment, particularly an international charity running a number of restricted projects.

 Skills:

• Numeracy and literacy commensurate with the role.
• Ability to act on own initiative and organise personal workloads effectively.
• Ability to work under pressure and to tight reporting deadlines.
• Ability to prioritise a diverse workload.
• Exceptional attention to detail.
• Excellent communicator with good interpersonal skills.
• Supportive of Feedback’s aims and ambitions.

How to apply

Please submit a CV and cover letter (no longer than 1 side of A4) to jobs@feedbackglobal.org explaining how you meet the person specification and why you would like to work at Feedback. The application deadline is midnight on October 5th.

Feedback wants to meet the aims and commitments set out in its Equal Opportunities policy. This includes not discriminating under the Equality Act 2010, and building an accurate picture of the make-up of the workforce in encouraging equality and diversity. To assist us in this – please fill out our Equality and diversity monitoring form. Your completed form will not be viewed until the recruitment process is completed.

Notification of interviews – during the week starting 8^th October. Interviews will be held Tues 16^th October and Thursday 18^th October. Please indicate on your application if you will not be able to make these dates.

Want to find out about more jobs like this one? Sign up for our UK Newsletter here.

EnvironmentFoodSustainability Feedback: Finance Coordinator Feedback is a London-based campaign group that works to regenerate nature by reducing the demands placed on it by the food system. They are looking for a finance coordinator. English Feedback https://feedbackglobal.org/ Non-profit Job (Part-Time) ResearchAdministrationAccounting/Finance 1538690400 London, United Kingdom employmententrepreneurEnvironment & SustainabilityfoodjobseekerLondonUKAdministrationEnvironmental ProtectionFoodFood WasteIntrapreneurshipJob SearchManagementNonprofit ManagementSocial BusinessSocial Impact CareerSustainability jobs@feedbackglobal.org 1538776800 Default Image 3 Premium GBP Finanz Koordinator*in London